Equipment Management and Maintenance

Emergency Services Equipment Tracking

Hardcat controls any type of equipment for any type of industry. However, it is the emergency services sectors such as firefighting and law enforcement that faces the biggest operational equipment management challenges.

Natural disaster risks in Australia and New Zealand continue to increase in both frequency and severity and the financial impact on society and the insurance business is enormous. The increases in frequency, duration and magnitude of incidents are placing bigger demands on firefighters and their equipment asset management in emergency services worldwide.

The sheer volume of expensive and ever-expiring equipment and the importance of getting the right equipment to the right people, at the right time, makes equipment tracking particularly challenging.

The biggest equipment management challenge facing any equipment intensive industry today is how to stretch existing vehicles, tools, equipment and personnel to meet new demands.

Create value with asset management

And when equipment is lost, not returned or maintained properly, greater demands on existing equipment increases. Resource allocation needs to be efficient, and utilisation high to maximise value.

Clear and transparent equipment management and tracking plans are a must in order to enhance efficiencies, and cost savings whatever your industry.


Tracking where and how much is being spent on inventory items, tools and equipment is vital for reporting requirements. Logistics chiefs need up to date information on these costs and this can only be achieved if a robust equipment management system is in place.

Equipment Accountability and Usage

Facilitating quick issue and the return of tools and equipment using barcode and/or RFID tagging systems, allows you to maintain a transparent resource utilisation. Employees scanning their ID and items of equipment (every time they head out to a job) provides movement reports. And if they are not scanned on returning, produces a chain-of-custody identifying when and where equipment was lost and who had ownership last. Improving your chances of recovery and holding employees accountable.

Equipment tracking is not just about the ability to track equipment but the capacity to establish a chain of custody, so individuals and crews can be held accountable for the equipment they are using. By tracking equipment usage, you can reduce loss with minimal effort on your part.

Delivering resource certainty

Repairs and Maintenance Schedules

Maintenance is now considered more than just “repair the faulty equipment and put them back in order to minimise possible downtime”. Maintenance must be performed for compliance and worker safety but scheduling can be very time-consuming. Add to that resource allocation and you have a complicated and long-winded process if using paper-based logs, spreadsheets, different databases and other non-dedicated solutions.

Automating equipment management means everything gets documented and stored against the items in question, in the one centralised database, that can be accessed via tablets and smartphones, web-based and cloud, anywhere anytime.

PPE Inspections

Personal Protective Equipment (PPE) safeguards workers from dangerous and possibly life-threatening situations. In the process, PPE is exposed to many hazardous substances such as toxic chemicals and biological pathogens.

It is critical that PPE is electronically tracked to ensure each item is properly inspected and maintained to prevent both short-term and long-term health risks and prolong the useful life of the equipment. More information on PPE management software.

UAV/Drone/Unmanned Aircraft System Utilisation

The use of unmanned aircraft is becoming more and more affordable for use with maintenance inspections. Drones support operations by providing an overhead view of the scene which provides information about maintenance issues. Evidentiary data from these devices and the maintenance schedules need to be recorded and stored against the asset in a robust asset management solution

Tools and Equipment Tracking

Going beyond the basics advanced tool and equipment tracking solutions track all tagged tools to provide better tool utilisation and reduce theft. Regularly maintaining your expensive power tools reduces the impact on productivity arising out of tool losses, missed calibrations and maintenance events.  Attaching labels/tags to your expensive tools discourages possible misuse by employees, generating accountability for the tools they use and huge savings on otherwise lost equipment.

Equipment Management Best Practice and Compliance

Safety and inspection compliance; set and receive alerts for maintenance and inspection routines on critical equipment, with automated work order distribution. Improve governance, risk mitigation and regulatory compliance with full repair and maintenance history recorded.

Issue and Return of Equipment

Manage the issue and return of any piece of equipment. Our solutions reduce the time and increase the accuracy of equipment management, meaning you can accurately audit and track your equipment using RFID or barcode tracking technologies.

Mobile Equipment Tracking Technology

Drive efficiencies in tagging, tracking and auditing by utilising cutting edge identification and mobile tracking technologies to build a digital management solution that ensures all data is current and accurate.

It doesn’t matter if you use RFID, barcodes or QR codes, with Hardcat’s scanning devices and tagging and tracking solutions, you can facilitate mass audits, issues, and returns quickly and accurately, with a full audit trail.

Hardcat provides complete mobility and accessibility so you can empower your workforce to rapidly and accurately capture data, complete inspections and work orders, view reports and undertake audits, wherever they are.

The Future for Equipment Management

Innovative equipment management solutions provide capabilities to record the geographic location of assets, tools and equipment. Visualising your “equipment” on a map for superior utilisation and allocation of critical assets. Most importantly knowing “what tools and equipment are in each vehicle” maximises your business processes.

Since the 80’s, equipment tracking technology has stepped up, providing increasingly high levels of tracking and management for tradies, contruction and contractors. Continued technology developments will mean that equipment management systems will play a valuable role for any size of operation, and perhaps become an organisation’s most important piece of equipment in terms of safety, utilisation and security.

Hardcat is a tracking and management system that monitors any type of equipment for any industry sector. Offering a complete business solution to help you audit, track, maintain and optimise your equipment in a way that gives you complete control, quickly and easily.

Click here to pilot an RFID solution today!

Hardcat asset management RFID solutions

Let us do it for you, quickly and effectively

Ensure your long-term success with our data capture and auditing services. Let us help you quickly and effectively tag and capture your equipment, or maintain the quality of your equipment register data with our comprehensive audit and reconciliation services so you can get on with business!

  • Never miss an inspection with customisable alerts
  • Perform self-audits and wall-to-wall audits quickly
  • Ensure no expired equipment is in use
  • Easily generate purchasing reports and asset insights
  • Fast issue and the return of mission-critical equipment
  • Vehicle replacement and maintenance alerts
  • Equipment information upon each vehicle
  • Inventory, stock and spare parts control
  • Tool and equipment asset tracking

Single Source of Truth

Hardcat controls any type of asset for any type of industry and is renowned for its core values, which include automation, flexibility, mobility, and certainty. We understand asset planning, procurement, maintenance, performance reporting, financial monitoring, fleet and infrastructure management.

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