Equipment asset management for emergency services
Natural disaster risks in Australia and New Zealand continue to increase in both frequency and severity and the financial impact on society and the insurance business is enormous. The increases in frequency, duration and magnitude of incidents are placing bigger demands on firefighters and their equipment asset management in emergency services worldwide.
The biggest equipment asset management challenge facing emergency services today is how to stretch existing mission-critical vehicles, equipment and personnel to meet these new demands. And when mission-critical equipment is lost, not returned or maintained properly, greater demands on existing equipment increases.
Resource allocation needs to be efficient, and utilisation high to maximise value
The management of major bush fires involves a mix of professional and volunteer personnel; a range of vehicles, plant and aircraft and; the application of various communications and information technologies. Clear and transparent equipment asset management and equipment asset tracking plans are a must for all equipment and their maintenance, as well as vehicle replacement and maintenance, in order to enhance efficiencies, and cost savings.
The sheer volume of expensive and ever-expiring equipment, the time-sensitive nature of deployment and the importance of getting the right equipment to the right people at the right time, make emergency equipment asset management particularly challenging.
Demand for emergency services in Australia
Nationally in Australia 2016-17 fire service organisations attended a total of 394,054 emergency incidents, of which 95,508 were fire event incidents, and State and Territory Emergency Services (STES) organisations attended a total of 77, 832 incidents (excludes Queensland), of which 62,157 were storm and cyclone events.
Total Australian government expenditure in 2016-17 for fire services and STES was $4.3 billion.
Tracking where and how much is being spent at each fire station and on each employee for both inventory items and asset items are vital for government reporting requirements. Logistics chiefs need up to date information on these costs and this can only be achieved if a robust equipment asset management system is in place.
Equipment accountability and usage
The Chain of Custody
Facilitating quick issue and the return of equipment, barcode and/or RFID systems allow you to maintain a transparent resource utilisation. Employees scan their equipment every time they head out to a job or utilise automated doorway readers using RFID tracking to scan multiple items at once, provides for quick response rates at your fire station.
Equipment asset management is not just about the ability to track equipment but the capacity to establish a chain of custody, so individuals and crews can be held accountable for the equipment they are using. By tracking equipment usage, you can reduce loss with minimal effort on your part.
Vehicles, equipment and inventory checks
Equipment and vehicle maintenance schedules must be recorded for compliance, and tracking usage can be very time-consuming. Add to that resource allocation and you have a complicated and long-winded process if using paper-based logs, spreadsheets, different databases and other non-dedicated solutions. Automating means everything gets documented and stored against the items in question in the one centralised database that can be accessed via tablets and smartphones anywhere anytime.
Personal protective equipment (PPE) inspections
PPE safeguards firefighters from dangerous and possibly life-threatening levels of heat and smoke. In the process, PPE is exposed to many hazardous substances such as toxic chemicals and biological pathogens. It is critical that PPE is electronically tracked and properly inspected and maintained to prevent both short term and long term health risks to firefighters and prolong the useful life of the gear.
UAV/Drone/unmanned aircraft system utilisation
The use of unmanned aircraft is becoming more and more affordable even for lower budget departments. Drones support firefighting operations by providing an overhead view of the scene which gives firefighters real-time information about how fire is unfolding. Evidentiary data from these devices and the maintenance schedules need to be recorded and stored.
Tool tracking and maintenance control
Going beyond the basics of managing your tools, advanced tool management solutions track all tagged tools. Unique identification tagging (Barcode labels and/or RFID tags) is used, whilst generating detailed records for staff members as well as external contractors. Better tool utilisation and lifecycle management reduces the impact on productivity arising out of tool losses, missed calibration and maintenance events and discourages possible misuse by employees, generating accountability for the tools they use and huge savings on otherwise lost equipment.
The future for emergency equipment asset management
Innovative equipment asset management system Hardcat enables command centres to determine the geographic location of available equipment and vehicles that are capable of responding to an incident, allowing the register to be updated in real-time, as equipment and personnel are spent during the course of the incident. While knowledge of the location of vehicles and equipment is useful, additional current information is needed to maximize the ability to bring incidents under control.
Hardcat is an equipment asset management system that not only allows agencies to monitor the location of its fleet and equipment but also clearly shows what type of equipment is available upon each vehicle.
Better outcomes through better integration
Automate workflows and route of jobs to appropriate service providers and integrate with a range of systems including command, dispatch and more.
Ensure best practice and compliance
Safety and inspection compliance; set and receive alerts on maintenance and inspection routines on critical equipment with automated work order distribution. Improve governance, risk mitigation and regulatory compliance with full repair and maintenance history recorded.
Issue and return of equipment and inventory
Manage the issue and return of all equipment and inventory. Our solutions reduce the time and increase the accuracy of emergency asset management, meaning you can accurately audit and track your equipment using RFID or other cutting edge tagging and tracking technologies.
Mobile equipment asset tracking technology
Drive efficiencies in tagging, tracking and auditing by utilising cutting edge identification and mobile tracking technologies to build a digital management solution that ensures all data is current and accurate.
It doesn’t matter if you use RFID, barcodes or QR codes, with Hardcat’s scanning devices and tagging and equipment asset tracking solutions, you can facilitate mass audits, issues, and returns quickly and accurately, with a full audit trail. Hardcat provides complete mobility and accessibility so you can empower your workforce to rapidly and accurately capture data, complete inspections and work orders, view reports and undertake audits, wherever they are.
Pilot an RFID solution today!
Let us do it for you, quickly and effectively
Ensure your long-term success with our data capture and auditing services. Let us help you quickly and effectively tag and capture new assets or maintain the quality of your asset register data with our comprehensive asset audit and reconciliation services so you can get on with business.
- Never miss an inspection with customisable alerts
- Perform self-audits and wall-to-wall audits quickly
- Ensure no expired equipment is in use
- Easily generate purchasing reports and asset insights
- Fast issue and the return of mission-critical equipment
- Vehicle replacement and maintenance alerts
- Equipment information upon each vehicle
- Inventory, stock and spare parts control
- Tool and equipment asset tracking
One centralised equipment database for access on the go!
Hardcat controls any type of equipment for any type of industry and is renowned for its core values, which include automation, flexibility, mobility, and certainty. We understand asset planning, procurement, maintenance, performance reporting, financial monitoring, fleet and infrastructure management.
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