The Hardcat Purchasing Module offers system users comprehensive
management control of all order processing of assets, from budgeting, purchase order,
goods delivery, to invoicing and final disposal. By entering purchase order information
directly into Hardcat, system users can see at a glance what assets are on order, their
cost, what has been received and those overdue.
Features expand
- purchasing details by supplier location, cost centre and date
- full reporting of orders, goods-in, goods overdue, budgets & invoices are standard
- individual purchase order print or e-mail
- purchasing costs, VAT/GST administration & price totals
- templates for standard purchase order entries
- asset association with different cost centres & budgets
- automatic creation of asset details on delivery
- non-asset ordering facility (for items such as consumables or spares)
- tracking of budget spend by cost centre & asset type
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Reports expand
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Reports specific to purchasing and budgeting may be run from the
Purchasing Module. As with other Hardcat modules, the user can
select from our comprehensive list of pre-formatted reports or alternatively create their
own custom report formats. All custom report formats can be saved for future use.
Standard reports include:
- Budget Year by Cost Centres
- Invoice General Ledger Reconciliation
- Line Items
- Order vs Invoice Line Item
- Product Configurations
- Products
- Purchasing Invoice Report
- Suppliers Overdue Orders
- Suppliers Undelivered Orders
- Tax Codes
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Fully integrated with other Hardcat modules! expand
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A key benefit of the Hardcat system in general is the smooth flow of relevant
information between related modules. The Purchasing Module provides
seamless links to:
Hardcat Core Module
- Delivered purchase order items classed as assets will be created in the Core Module using purchase price, product descriptions, delivery locations and cost centre allocation details already entered in the purchase order - no need at all to rekey any details!
- View historical purchase order and invoicing details in full at any time for any asset by simply clicking on the associated icons in the asset view screen.
Optional Hardcat Barcoding Module
- The Purchasing Module can be configured to require a
barcode number and serial number to be recorded before
the delivered item can be transferred into the asset register -
ensuring each item can be efficiently tracked in future with
the barcode reader.
Optional Hardcat Help Desk and Maintenance Modules
- Automatic creation of Purchase Orders for work orders
requiring tasks to be done by external contractors
Optional Hardcat Stock Module
- Stock items can be purchased with the same ease as asset items.
- Stock Module features an automatic reorder option so that when certain items run low, a purchase order can be automatically generated using previously entered supplier details - the purchasing officer need only print off and sign the order!
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Key Benefits of the Hardcat Purchasing module expand
- asset automatically released into the Core System on delivery
- order information & supplier details can be quickly identified
- fast order processing
- improved budget control
- problem & outstanding orders identified
- significant management time savings
- aids budget forcasting
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