Hardcat software is a powerful yet easy to operate modular asset management system with the ability to manage your assets from initial purchase through to final disposal. The Purchasing Module is featured on this page.

Purchasing, Budgeting, And Procurement

Purchasing Module Overview

The Hardcat Purchasing Module offers system users comprehensive management control of all order processing of assets, from budgeting, purchase order, goods delivery, to invoicing and final disposal. By entering purchase order information directly into Hardcat, system users can see at a glance what assets are on order, their cost, what has been received and those overdue.

Features:

• purchasing details by supplier location, cost centre and date
• full reporting of orders, goods-in, goods overdue, budgets & invoices are standard
• individual purchase order print or e-mail
• purchasing costs, VAT/GST administration & price totals
• templates for standard purchase order entries
• asset association with different cost centres & budgets
• automatic creation of asset details on delivery
• non-asset ordering facility (for items such as consumables or spares)
• tracking of budget spend by cost centre & asset type

Reports

Reports specific to purchasing and budgeting may be run from the Purchasing Module. As with other Hardcat modules, the user can select from our comprehensive list of pre-formatted reports or alternatively create their own custom report formats. All custom report formats can be saved for future use.

Standard reports include:

• Budget Year by Cost Centres
• Invoice General Ledger Reconciliation
• Line Items
• Order vs Invoice Line Item
• Product Configurations
• Products
• Purchasing Invoice Report
• Suppliers Overdue Orders
• Suppliers Undelivered Orders
• Tax Codes

Fully integrated with other Hardcat modules!

A key benefit of the Hardcat system in general is the smooth flow of relevant information between related modules. The Purchasing Module provides seamless links to:

Hardcat Core Module

• Delivered purchase order items classed as assets will be created in the Core Module using purchase price, product descriptions, delivery locations and cost centre allocation details already entered in the purchase order - no need at all to rekey any details!
• View historical purchase order and invoicing details in full at any time for any asset by simply clicking on the associated icons in the asset view screen.

Optional Hardcat Barcoding Module

• The Purchasing Module can be configured to require a barcode number and serial number to be recorded before the delivered item can be transferred into the asset register - ensuring each item can be efficiently tracked in future with the barcode reader.

Optional Hardcat Help Desk and Maintenance Modules

• Automatic creation of Purchase Orders for work orders requiring tasks to be done by external contractors

Optional Hardcat Stock Module

• Stock items can be purchased with the same ease as asset items.
• Stock Module features an automatic reorder option so that when certain items run low, a purchase order can be automatically generated using previously entered supplier details - the purchasing officer need only print off and sign the order!

Key Benefits of the Hardcat Purchasing module

• asset automatically released into the Core System on delivery
• order information & supplier details can be quickly identified
• fast order processing
• improved budget control
• problem & outstanding orders identified
• significant management time savings
• aids budget forcasting

For more comprehensive information...

Please feel free to contact your local Hardcat representative if you have any further queries regarding Purchasing, Budgeting, Procurement Software.