Hardcat software is a powerful yet easy to operate modular asset management system with the ability to manage your assets from initial purchase through to final disposal. The Maintenance Module is featured on this page.

Maintenance Management, Planning and Forecasting

Maintenance Module Overview

Hardcat caters for both reactive/ad-hoc and planned maintenance for all types of assets/equipment. Planned maintenance can be scheduled on either a usage or calender basis on a recurring or one-off maintenance routines. Hardcat allows for multiple asset/equipment maintenance by enabling the user to raise tasks on individual assets, assets of the same type or manual selection of various assets. Maintenance history and costs are recorded against individual assets/equipment for later use and reference.

Features

The Maintenance module allows the user to track a wealth of information including:

• Task Code & Description
• Date and time work to be carried out
• Engineer required to perform work order
• Availability table catering for days off, public holidays etc
• Priority
• Task Frequency (date or calibration)
• Resources required to carry out Task (People, Hours & Cost)
• Qualifications required to carry out task
• Service notes for Task
• Safety Instructions for Task
• Tools required to carry out task
• Stock required to carry out task
• Asset Type associated with task
• Email work orders automatically
• Estimated & Actual cost of maintenance

Images, Instructions, or other associated documents may also be stored within the Task record of this module. A full audit trail of all transactions is retained.

Fully integrated with other Hardcat modules!

A key benefit of the Hardcat system in general is the smooth flow of relevant information between related modules. Maintenance Management is no exception, with seamless links to:

Hardcat Barcode Module

• Utilise the PDA-based barcode scanner, used to capture and audit physical asset and stock items, to also carry a list of maintenance tasks and record maintenance actions. Record actions taken on these work orders and automatically update them to the main Hardcat database (no need to transcribe paper-based notes!)

Hardcat Purchasing Module

• Option for automatic creation of Purchase Orders for work to be done (eg, work orders assigned to external vendors)

Hardcat Stock Module

• In the actions area for each Work Order record the user can specify the stock item and quantity used to complete the Work Order, with the appropriate quantity of units being deducted from stock on hand.

Reports

Reports specific to maintenance may be run from the Maintenance Management Module. As with other Hardcat modules, the user can select from our comprehensive list of pre-formatted reports or alternatively create their own custom report formats. All custom report formats can be saved for future use.

Standard reports include:

• Assets by Task (ordered by task, asset or work order)
• Assets under Maintenance
• Next Service Date Schedule
• Products
• Tasks
• Work Order Individual Details

Key Benefits of the Hardcat Maintenance Module

• Complete history of an asset's maintenance
• Reduced maintenance costs
• Automatic production of Work Orders
• Control of Stock usage
• Forecasting of work to be done by days, weeks, months, years
• Option for automatic creation of Purchase Orders for work to be done by third party contractors
• Maintenance Management and Asset Management in one system
• >Control of Maintenance Management instruction documentation

For more comprehensive information...

Please feel free to contact your local Hardcat representative if you have any further queries regarding Maintenance Management Software.