Hardcat software is a powerful yet easy to operate modular asset management system with the ability to manage your assets from initial purchase through to final disposal. The Asset Auditing Module is featured on this page.

Asset Barcode & RFID Auditing Software

Asset Auditing Software Overview

By automating time intensive audit and data collection processes, the Hardcat Asset Auditing Module offers a fast, accurate and discreet method of identifying fixed and portable assets - from desks, chairs and large mainframe computers, to fax machines, photocopiers, modems, PCs, portables and mobile phones. Asset information is recorded via a hand-held barcode reader which has a pre-programmed interrogation system enabling the system user to collate data efficiently, accurately and in an organised and efficient format.

Auditing Features

The Asset Auditing Module provides the user with:

• detailed asset information recording by make and model, serial number, user, cost centre, location & more
• data analysis & automatic asset creation
• full reports on assets audited by location, cost centre and people, including exception reports for stolen, missing or moved items
• automatic transfer, sorting & relocation of audited assets
• last audit report facility
• on-line goods in/out recording (including expected return date)
• barcode printing in a choice of formats.

Easy-to-use portable barcode scanners

Hardcat offers handheld PocketPC-based barcode scanners running the highly popular Windows CE and Windows Mobile operating systems. This has allowed us to develop the incredibly user-friendly, graphical 'CatScan' program enabling data capture and asset auditing staff to collect barcode and asset details quickly, efficiently and with complete ease.

We have developed different applications that allow the scanner user to collect new asset data, or audit and verify existing data. No special skill or training is required to use these units for asset auditing - just point the scanner to the barcode and click!

Standard asset descriptions, locations, and other organisational data can be downloaded to the Palm for selection as "picklists" when capturing or auditing data - ensuring consistency of data gathered and eliminating potential sources of error.

Reports

Reports specific to asset auditing may be run from the Barcode Module. Standard reports include:

• Data Capture report (showing full details of asset allocation) for new asset items captured with the bar-code reader
• Asset Audit report, comparing asset details on the Hardcat database to the results of the barcode audit and highlighting exceptions such as moved or missing items
• Last Audit Dates report, listing all assets in terms of when they were last audited and last known location
• Barcode printing facility (used to automate data capture process)

Fully integrated with other Hardcat modules!

A key benefit of the Hardcat system in general is the smooth flow of relevant information between related modules. The Asset Auditing Module provides seamless links to:

Hardcat Core Module

• All structures configured in the Hardcat Core Module are downloaded into the 'CatScan' software running on the barcode scanner, so wherever possible the user can simply choose details from predefined lists
• The Core Module is immedaitely updated with any new assets captured in the field
• The asset audit date and any asset movements are updated, with audit history details of each asset item and full reporting of all transfers readily available.

Optional Hardcat Stock Module

• The 'CatScan' software may also be used for barcode stock inventory auditing, so it is possible for one person to audit both fixed assets and inventory such as spare parts at a given location in the one single process.

Optional Hardcat Help Desk and Maintenance Modules

• 'CatScan' software may also be used for recording actions onsite for Help Desk problem records or Maintenance work orders downloaded onto a PDA
• Changes to asset configuration recorded during the audit can be updated to the asset register and are available from their for help desk and maintenance staff to view

Supply of barcode labels and RFID tags

Note that Hardcat strongly recommends users obtain durable pre-printed barcode labels for attaching to the actual asset items rather than attempting to print their own on standard laser printers and paper. We can supply labels in materials ranging from laminated paper through to solid plastic or anodised aluminium to suit every end use environment. You can choose different sizes and formats with custom features (such as including your company name and logo on the label) also easily arranged.

Also Available: fixed scanner system for equipment loan/library applications

Hardcat also offers an alternative barcode or RFID tracking solution for tracking asset movements such as equipment loans where an item can be quickly scanned and allocated to a person, location or cost centre, with an expected date of return entered. This system uses a fixed scanner connected to a desktop PC located wherever equipment is dispatched from (eg front desk at a store room). Items can be scanned in seconds and all database details brought on screen immediately for confirmation.

It is widely used by police forces in Australia for the tracking of weapon allocation to staff, but can be adapted to virtually any asset loan scenario. It's fast, cost effective, and so efficient you'll wonder how you managed without it.

Key Benefits of the Hardcat Asset Auditing Module

• automated data collection
• total asset visibility
• instant asset tracking
• quick, simple to use & accurate
• labour, time & cost efficient
• improved security

For more comprehensive information...

Please feel free to contact your local Hardcat representative if you have any further queries regarding Asset Barcode and RFID Auditing Software.